OrderPilot – WooCommerce Order Automation Wordpress Plugin - Rating, Reviews, Demo & Download
Plugin Description
OrderPilot — WooCommerce Order Automation
OrderPilot is a powerful WooCommerce automation plugin that lets you create rules triggered by order events — order created, status changed, or payment completed. Each rule can have smart conditions (with AND/OR logic) and multiple chained actions that execute in sequence.
Whether you need to auto-tag VIP customers, send Slack notifications for high-value orders, create internal fulfillment tasks, apply discount coupons, or fire webhooks to Zapier — OrderPilot handles it all from a single, intuitive interface.
Includes a built-in AI Rule Generator that converts plain English descriptions into fully configured automation rules. Works with OrderPilot Native (free, no API key, offline), OpenAI GPT-4o Mini, or local Ollama models.
Key Features
- Visual Rule Builder — Intuitive admin interface to create automation rules with triggers, condition groups, and chained actions. No coding required.
- 3 Smart Triggers — Order Created, Order Status Changed (with From/To filtering), and Payment Complete.
- 12+ Conditions — Order total, status, payment method, shipping, billing country, customer role, item count, product, category, tag, coupon, and custom meta/ACF fields.
- 15+ Actions — Change status, add notes, send emails, webhooks, Slack/Teams notifications, customer tags, internal tasks, auto-coupons, Zapier/Make webhooks, custom hooks, delayed re-runs, and more.
- AI Rule Generator — Describe rules in plain English. Supports OrderPilot Native (free, offline), OpenAI (GPT-4o Mini), and Ollama (local LLM).
- Internal Task Manager — Auto-create tasks linked to orders with priority levels (Low/Normal/High), due dates, status tracking, and overdue indicators.
- Comprehensive Logs — Every rule execution is logged with rule name, order ID, success/fail status, messages, and timestamps. Filterable and searchable.
- Condition Groups with AND/OR Logic — Stack multiple condition groups with AND logic between groups and AND/OR within each group for precision targeting.
- Dynamic Placeholders — {order_id}, {total}, {first_name}, {billing_email}, {payment_method}, and more in notes, emails, tasks, and Slack messages.
- Manual Run — Run any rule on the last 50 orders for backfilling and testing.
- Advanced JSON Editor — Edit rule configuration as JSON with syntax highlighting and line numbers.
- Dashboard — Active rules, total runs, 7-day runs, success rate, and recent execution history at a glance.
- Loop Guard — Built-in protection prevents the same rule from running twice for the same order in a single request.
- Global Pause — Instantly disable all rules with a single toggle in Settings.
- Fully Extensible — Developer API with hooks, filters, and abstract classes to add custom conditions and actions.
- Clean Uninstall — Optional complete data removal (rules, tasks, logs, options) when deactivating.
Triggers
Triggers define when a rule is evaluated. Only one trigger per rule.
- Order Created — Fires immediately when a new order is placed.
- Order Status Changed — Fires on any status transition. Optionally filter by From and To status (e.g. any → processing, pending → completed).
- Payment Complete — Fires when order payment is confirmed.
Conditions
Conditions filter which orders the rule applies to. Use multiple condition groups with AND/OR logic. Leave empty to match all orders.
- Order Total — Numeric comparison (e.g. greater than 100)
- Order Status — Current order status (e.g. is “processing”)
- Payment Method — Gateway used (e.g. is “stripe”)
- Shipping Method — Shipping option (e.g. is “flat_rate”)
- Customer Role — WordPress user role (e.g. is “wholesale”)
- Billing Country — Billing or shipping country (e.g. is “US”)
- Order Item Count — Line count or total quantity (e.g. greater than 5)
- Product in Order — Check for a specific product ID
- Order Category — Products from a specific category
- Product Tag — Products with a specific tag
- Order Coupon — Coupon code used on the order
- Order Meta — Custom or ACF order field (e.g. “_priority” is “high”)
Core Actions
- Change Status — Set order to any WooCommerce status with an optional note.
- Add Note — Add a private or customer-visible order note. Supports dynamic placeholders.
- Send Email — Email to customer, admin, or custom address. Optional subject, body, and delay in minutes.
- Webhook — Send a POST request to any external URL or API endpoint.
- Custom Hook — Fire a WordPress do_action() so your custom code can run on matching orders.
Premium Actions
- Add Internal Task — Create a task linked to the order with priority (Low/Normal/High) and optional due date.
- Add Customer Tag — Tag customers (e.g. “VIP”, “Wholesale”) in user meta for segmentation.
- Apply Coupon to Next Order — Auto-generate a one-time percent discount coupon. Optionally email it to the customer.
- Slack / Teams Notification — Push order alerts to Slack or Microsoft Teams via incoming webhooks.
- Update Order Custom Field — Set any order meta key/value pair. Values support dynamic placeholders.
- Trigger Zapier/Make Webhook — POST a JSON payload with event name and full order data to automation platforms.
- Delay Then Run — Re-execute the same rule after X minutes via WordPress cron for follow-up automations.
AI Rule Generator
Describe your automation rules in plain English and let AI build them instantly. The visual rule builder is auto-filled with trigger, conditions, and actions — review, adjust, and save.
- OrderPilot Native — Free, no API key required, works offline. Best for simple and common rules.
- OpenAI (GPT-4o Mini) — Requires API key. Best for complex or vague descriptions.
- Ollama (Local LLM) — Free, no API key. Runs locally with llama3.2. Full privacy. Set Ollama URL in settings.
Dynamic Placeholders
Use these placeholders in notes, emails, task descriptions, Slack messages, and meta values:
- {order_id} — Order ID
- {order_number} — Order number
- {status} — Current order status
- {total} — Formatted order total
- {first_name} — Billing first name
- {last_name} — Billing last name
- {billing_email} — Billing email address
- {payment_method} — Payment method title
Internal Task Manager
OrderPilot includes a dedicated task management system for internal workflows linked to orders.
- Status Tracking — Pending, In Progress, and Completed with quick action buttons (Start, Done, Reopen).
- Priority Levels — Low, Normal, and High priority with visual indicators.
- Due Dates — Set due dates automatically (“due in X days”) with overdue tracking.
- Order Linking — Every task stores the linked order ID and number for easy cross-reference.
- Filters — Filter by status and priority. Search across all tasks.
- Manual Creation — Create tasks manually and link to any order.
Dashboard
- Active rules count, total runs, 7-day runs, and success rate at a glance.
- Quick action links to create rules, view logs, manage tasks, and open settings.
- Recent execution history with rule name, order, status, and message.
- Getting started guide for new users with no rules configured.
Execution Logs
- Every rule execution logged with rule name, order ID, success/fail status, message, and date.
- Advanced filtering by rule, order, status, and date range.
- Configurable retention period (set to 0 for unlimited).
- Failure alert emails for repeated rule failures.
Settings
- General — Global pause switch to instantly disable all rule execution.
- Rule Behavior — Default priority for new rules. Option to show Simulate section in the editor.
- AI Settings — Choose AI provider (Native/OpenAI/Ollama), enter API key, set Ollama URL.
- Alerts — Set failure alert email addresses for repeated rule failure notifications.
- Log Retention — Configure log retention in days. Set to 0 to keep logs forever.
- Uninstall — Option to delete all data (rules, tasks, logs, options) on plugin removal.
Developer-Friendly
OrderPilot is built on a modular, extensible architecture:
- Custom Conditions — Extend the Condition abstract class with your own evaluate() logic and register via the orderpilot_register_modules action hook.
- Custom Actions — Extend the Action abstract class with your own execute() method and register it with the same hook.
- Admin Config Filters — Use orderpilot_admin_conditions_config and orderpilot_admin_actions_config filters to add your custom modules to the visual rule builder UI.
- Custom Hooks Action — The built-in Custom Hook action fires do_action() with your specified hook name, so any WordPress code can listen and respond.
- JSON Rule Config — Rules stored as CPT with JSON config in post meta. Advanced JSON editor included.
- LoopGuard — Automatic per-request protection prevents infinite loops from status-change actions.
- Cron Integration — Delay Then Run action uses WordPress cron for scheduled future execution.
Requirements
- WordPress — 5.9 or higher
- WooCommerce — 8.0 or higher
- PHP — 7.4 or higher
Changelog
Version 1.0.0 — Initial Release
- Visual rule builder with triggers, condition groups, and chained actions.
- 12+ conditions with AND/OR group logic.
- 15+ actions including Slack, Zapier, internal tasks, auto-coupons, and delayed runs.
- AI Rule Generator with Native (free), OpenAI, and Ollama support.
- Internal task manager with priority, due dates, and status tracking.
- Comprehensive execution logs with filtering and configurable retention.
- Dashboard with stats, quick actions, and recent run history.
- Developer API with hooks, filters, and extensible abstract classes.
- Advanced JSON editor for power users.
- Manual run on last 50 orders for backfilling.
Support & Documentation
- User Guide — Step-by-step instructions for installation, dashboard, rules, triggers, conditions, actions, AI generator, tasks, logs, and settings.
- Developer Documentation — Architecture overview, directory layout, rule config schema, execution flow, custom conditions/actions, hooks and filters, cron integration, and admin UI extension guide.
- Dedicated Support — Premium support through CodeCanyon. Responses within 24 hours on business days.
