Notewake – Editor Notes Inbox & Digest Wordpress Plugin - Rating, Reviews, Demo & Download
Plugin Description
Notewake builds on the Notes already in your block editor: nothing new to learn, and every note stays in WordPress. It adds what Notes do not have: one inbox of every open note across the site, a daily email digest, Notes on your own custom post types and an export to a spreadsheet, free and unlimited.
Since WordPress 6.9, your team can select a block in the editor and leave a note on it, like a comment in a shared document. These block notes live inside their own post, though, so nobody sees what is waiting across the whole site. Notewake puts every note in one place, tells each person once a day what waits for them, and lets them answer without opening every post.
An inbox for all your editor notes
The Notewake inbox lists the notes on every post, page and custom post type you may edit, newest first: the open notes, the resolved ones, or all of them. Each row shows the note’s words, the block it was left on, the post, who wrote it, how long ago, its replies, and a link that opens the post in the editor. The Notewake menu shows how many open notes wait for you.
Find unresolved notes
Choose the kind of content, the person who wrote the note, or how old it is (older than 1, 3, 7, 14 or 30 days) to find the unresolved notes nobody has answered. Show only the notes on your own posts, or only the notes that mention you (WordPress 7.1 and newer), and search the words of every note.
Resolve notes and reply from the inbox
Resolve a note, reopen it or reply to it right in the inbox. Notewake makes the same change the block editor makes, so the note looks resolved in the editor too. If someone changed the note while you were reading, Notewake says so and changes nothing.
A daily notes digest by email
Once a day, at the hour you pick, each person who may edit posts with open notes gets one email that lists them: the notes that mention them first (WordPress 7.1 and newer), then the notes that are new since their last digest, then the rest still open, each with a link to the post in the editor. Nobody gets an empty email. The digest is off until you turn it on, and each person can turn theirs off in their profile: the link at the foot of every digest opens that setting. It goes out through your site’s own mailer.
Notes on custom post types
Posts and pages have Notes in WordPress. Tick any other kind of content that uses the block editor, your own custom post types included, and your team can leave notes there too. Untick it and Notewake takes away only what it added. A kind of content that uses the classic editor is shown greyed out, because Notes need the block editor.
Export notes to CSV
Download the notes the inbox shows, every page of them, as a CSV file any spreadsheet opens: each note with its replies, the post, who wrote it and when, open or resolved, and a link to the editor. A cell that starts like a spreadsheet formula is made safe.
Your open notes on the dashboard
A “Your open notes” card on the dashboard shows the newest open notes on posts you may edit, with a link to the inbox. Each person can hide it, and bring it back in their profile.
WordPress’s own note emails, your choice
WordPress itself emails a post’s author when someone leaves a note on it, and since WordPress 7.1 it also emails each person a note mentions. Notewake’s settings show what WordPress sends and let you switch those emails off or on. Nothing changes until you press Save.
Set up on one card
The first time you open Notewake, one card asks where your team can leave notes, whether to send the daily digest and at what hour, and whether WordPress keeps sending its own note emails. Press Save and start, or Skip, and change any choice later in Settings.
Each person sees only their own posts’ notes
Every note in the inbox, the digest, the dashboard card and the export is checked, one by one, against the post it is on: a person sees a note only if they may edit that post. An author sees the notes on their own posts; an editor sees every post’s. WordPress’s Export and Erase Personal Data tools include each person’s notes.
How Notewake is different
- It reads the Notes your block editor already keeps, so your team changes nothing and learns nothing new.
- It stores nothing of its own about a note: remove Notewake and every note is still in WordPress.
- The inbox, the digest, Notes on more post types and the export are free, with no limit and no account.
Notewake does not connect to any external service: everything it does happens on your site, and its e-mails go through your site’s own mailer.
Screenshots
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